Welma
More time for the people who matter.
A care platform that brings daily recording, AI-assisted summaries and oversight together, helping teams spend less time repeating paperwork.
Bespoke software · AI & automation · Digital products
Where bold ideas
grow into real progress.
Bespoke software, practical AI and thoughtful design for UK businesses. We turn the things slowing you down into the tools that move you forward—then help them grow with you.
SEC.01 / OUR SHARED AMBITION
Your next chapter starts with a better way to work. Software that fits your business. AI that helps your people. Digital experiences that make the next step obvious. We bring strategy, design and development together to turn that possibility into something you can use.
Thoughtful design. Useful technology. A better way forward.
SEC.02 / WHAT WE BRING TOGETHER
Five disciplines.
One shared ambition.
From the first “what if” to the tools you use every day. We bring the right skills together to help your business move forward.
Explore our servicesNeed a website to start with? Explore our managed website plans
SEC.03 / INTELLIGENT AUTOMATION
AI agents that shoulder the workload.
We design and deploy agents that sit inside your real workflows — reading, routing and drafting with review points and clear boundaries—so your team spends its hours on the work only people can do.
INBOX & TRIAGE
Agents that read first
Enquiries, tickets and documents read, classified and routed — with a drafted reply waiting before anyone opens the inbox.
OPERATIONS
Connected workflows
Connect quoting, scheduling and data entry with clear rules, exception handling and human approval.
REPORTING
Numbers that assemble themselves
The weekly figures pulled, reconciled and annotated across your systems — the Monday scramble, retired.
SEC.04 / SELECTED WORK
Ideas, out
in the world.
Welma, RotaTree, Adtie and Tutorsail. Four real projects across care, workforce management, digital signage and education.
02 / Workforce software Finished project
RotaTree
A better rhythm for the working week.
One workspace for rotas, leave and attendance. Managers plan the week, while staff check shifts and request time off from their phones.
Adtie
A connection between screens and local business.
A digital signage and advertising project focused on footfall and the needs of small and medium-sized businesses.
Tutorsail
AI with education at its heart.
An AI-enabled school and child-safety project, bringing practical software development into education.
Your business has its own challenges.
Let’s build something around them.
SEC.05 / THE SHOWROOM
Watch them work.
Four illustrative interface demos: AI chat, voice assistance, scheduling and reporting. Simulated data and actions show the possibilities; nothing is sent, booked or processed.
An ops agent, mid-shift
AI AGENTPrepare a refund for order #2210.
The agent handles it — you just approve.
A phone line that answers itself
VOICE AICALLER
LIVE TRANSCRIPTION · 00:07
Bookings that book themselves
SCHEDULINGMOTUWETHFRSASU
12345678910111213141516171819202122232425262728293031
Reporting on autopilot
DASHBOARD7D30D
Export reportREVENUE
£8.4k
ORDERS
312
REFUND RATE
1.9%
LAST 7 DAYS · TREND +4%
SEC.06 / INSTRUMENT RACK
A world of possibilities.
The tools behind your next digital product, chosen around your requirements, your users and the team who will look after it.
SEC.07 / HOW WE BUILD
Four phases. A shared direction.
A clear path from the first conversation to launch, shaped around your project and the decisions it needs.
01UNDERSTAND THE OPPORTUNITY
Discover
We get to know your business, users and existing systems. Together, we identify the workflow or product idea worth working on, and what needs to be learned first.
OUTPUT: A CLEAR BRIEF
02AGREE THE DIRECTION
Design
We map the journey, test the important assumptions and turn priorities into an interface and a practical scope. You review the plan, the trade-offs and the cost before development.
OUTPUT: SCOPE, PROTOTYPE & PROPOSAL
03MAKE PROGRESS VISIBLE
Build
Working previews and agreed milestones keep you close to the project. We test the key journeys, review feedback and make the effect of scope changes visible.
OUTPUT: WORKING SOFTWARE
04PLAN THE NEXT CHAPTER
Launch & grow
We prepare the release, test against the agreed requirements and document the handover. Then we agree maintenance, operating responsibilities and the next improvements.
OUTPUT: LAUNCH & SUPPORT PLAN
SEC.08 / PRICING
A clear way to get started.
Bespoke software and AI are scoped around your goals. For a managed business website, choose a monthly plan below.
BUILT AROUND YOUR BUSINESS
Web & mobile
applications.
Bespoke platforms, customer portals and apps built around how your business works. From your first release to the next stage of growth.
Scoped to your project.
A clear proposal, with the requirements, delivery plan and price agreed before we build.
- 01 Define the opportunity
- 02 Shape the first release
- 03 Agree the scope & quote
MANAGED BUSINESS WEBSITES
A monthly plan. A website that grows with you.
Design, build and ongoing updates, with Silver and Gold starting at no upfront build cost.
Silver
STANDARD£10per page / month
A fully managed website with nothing to pay upfront.
- Designed, built and updated within scope
- No upfront cost
- Hosting at £10/month
- You own the site outright after 12 months
- SEO & speed add-on: +£10 per page / month
Gold
SEO & SPEED£20per page / month
Everything in Silver, with basic SEO and speed optimisation.
- Everything in Silver
- Speed optimisation included
- Basic SEO included
- Priority updates within agreed scope
- You own the site outright after 12 months
Platinum
ENTERPRISELet's talktailored quote
Advanced websites with custom features, integrations and scale.
- Multi-page and custom-feature builds
- Integrations, e-commerce, bespoke design systems
- Dedicated point of contact
- Quoted after scoping your requirements
Make the monthly cost clear.
Choose a page count and a plan. Hosting is included in the total below.
Number of pages1–30 pages
Estimated monthly cost
Discuss this websiteEstimate only. Applicable VAT, domain fees and custom extras are confirmed in your quote.
Hosting £10/month. Ownership of the website transfers to you after 12 continuous months. Applicable VAT and extras are confirmed in your quote.
ONGOING DEVELOPMENT & SUPPORT
Outsourced digital manager
A monthly engagement for evolving requirements. Agree priorities, capacity and a release plan together, with a team that knows your business.
SEC.09 / THE OFFER, AT A GLANCE
6
connected services, from software to support
4
clear phases from discovery to launch
12
continuous months to subscription website ownership
0
upfront build fee on Silver and Gold websites
Custom softwarePractical AIThoughtful designConnected workflowsManaged websitesOngoing support
SEC.10 / WHAT WE STAND FOR
“Start with the business problem. Choose the technology because it helps solve it.”
SEC.11 / STRAIGHT ANSWERS
The questions
everyone asks
on the first call.
Something else on your mind? Tell us about your project and we’ll help you work through the questions.
What can The Project Hero help us build?
We design and develop bespoke software, web applications, MVPs and AI-assisted workflows. We also offer UX/UI design, managed business websites and ongoing digital support. Start with the business problem; we can help identify the right service.
How much does bespoke software or AI automation cost?
Each project is scoped individually. The number of workflows, integrations, user roles and data requirements all affect the cost. We agree the scope, delivery approach and pricing in a written proposal before development begins.
Can you improve our existing website or software?
Yes. We begin by reviewing what you have, including the user experience, code, integrations and deployment. That helps us recommend targeted improvements, a phased migration or a rebuild where it is justified.
How are website subscriptions priced?
Silver is £10 per page per month; Gold is £20 and includes speed optimisation and basic SEO. Hosting is £10 per month. A five-page Silver site is therefore £60 per month. Ownership transfers after 12 continuous months, subject to your signed agreement.
Will we own the finished work?
Bespoke project ownership and handover are set out in the project agreement. Subscription website ownership transfers after 12 months of continuous subscription. We clarify third-party licences, hosting and ongoing support before work starts.
Do we need a detailed brief to get started?
No. Tell us what your business does, what is difficult today and what you want to improve. An existing site, a sample workflow or a rough idea is enough to start a useful conversation.
BIG IDEA. SMALL FIRST STEP.
Tell us what your team
does the slow way.
Bring the idea, the workflow or the everyday frustration. We’ll help you work out the right next step.
hello@theprojecthero.co.uk